Corporate Purchase Order System
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So What Does PurchAce Do?
PurchAce replaces the need for triplicate carbon copy purchase
order books and does away with all the problems that using pre-numbered pads
cause. No more looking around the office for five minutes to find the
current purchase order pad.
Easy search functionality to find exisiting purchase orders. Ability to have
purchase orders authorised by managers before they can be printed. Automatic
line price and total price calculation so you don't need to keep searching for
that calculator any more. Product descriptions can be stored against a supplier
for quick selection when creating purchase orders.... read on to find out more.
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Multi-user with powerful user account features
PurchAce is multi-user system where each user has their own
username and password and you have the power to switch all the features on and
off for individual users.
There are two types of users in PurchAce, Standard and Managers.
Manager users have the ability to delete orders, authorise orders and edit
orders after they have been authorised.
PurchAce is multi-workstation, so several users can be creating
new purchase orders on different computers in your company whilst a manager is
searching for and authorising unauthorised purchase orders.
Multi Company
The latest version of PurchAce now allows a group company to
handle all purchase orders for all their companies from one installation for
PurchAce. Each company has their own purchase order numbering sequence and all
purchase orders for each company are separate to the other companies in the
group.
Each company can have their own logo printed on its printed purchase orders
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Authorised Purchase Orders
Directors and managers can now authorise their own purchase
orders (this feature can be switched on and off for all users) but standard
users must have their purchase orders authorised by a manager.
Out of sight... but ready to use
PurchAce minimises to a small icon next to your computers clock
in the bottom right of your computers screen so takes up very little space
whilst not being used. When you need to create a purchase order, simply double
click the PurchAce icon, click the 'Create A Purchase Order' button and begin
generating the order.
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PurchAce main menu screen |
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"We installed PurchAce around a month ago
and already our visibility over costs has improved along with the awareness
of our management teams which is starting to impact positively on our cost
base through reductions. The simplicity of its operation and the
comprehensiveness of its coverage is far superior to using manual systems
and also allows complete traceability – I could recommend this system to
anyone considering purchase order control systems".
Kerry Neath, Finance Director, Tal Logistics
Group Ltd...
19 Licenses, 6 companies using PurchAce via Terminal Services
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Creating A Purchase Order is Really Simple...
if you operate a multi-depot operation that handles purchasing
centrally, PurchAce allows you to assign purchase orders to a specified depot.
Simply create the purchase order by selecting the depot and suppliers from pull
down boxes then click a button to add the order lines.

PurchAce - Create / Edit a Purchace Order screen
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Authorised Purchase Orders
Once a standard user has created their purchase orders, they
simply wait for a PurchAce manager user to authorise your purchase order and
then they can print out as many copies as required.
Now, users can request authorisation from a manager of their
choice and automatically email the request to that manager.
The manager will receive the email and the next time the manager looks at their
PurchAce main screen, they will be informed of the number of pending
authorisation requests. At the click of a button the manager can view all
pending authorisation requests and view and confirm the purchase orders.
You can pre-determine each managers authorisation level so
'Manager A' can authorise purchases up to £500, 'Manager B' can
authorise purchases up to £10,000 etc.
Units / quantities:
If you purchase in set quantities you can add these as options
such as bag, box, bundle, coil etc and then simply choose this as the quantity
type for each line in the purchase order.
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Saved Products:
PurchAce allows you to save products for your suppliers so you
do not have to keep typing the details of the products your purchase on a
regular basis.
Simply add the the product/service as a PurchAce product against
a supplier and then you can simply select (or browse for) that product the next
time you create a purchase order for that supplier. PurchAce stores the default
description, price and VAT rate for that product but can be quickly changed
ad-hoc after inserting the saved product to the purchase order.
This means your PurchAce users do not need to remember the prices for the
products bought from your customers and adding products to the purchase order is
made so much quicker and easier.
Multi-Currency
Your purchase orders will default to your default currency but
if you purchase from various countries in different currencies you can simply
change the currency code for the purchase order and all references on screen and
on the printed purchase order for that specific purchase order will display the
currency you typed.
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Finding purchase orders is just as simple:
If you know the purchase order number, simply type it and click
the 'Find Reference' button.
Manager users can search for Unauthorised orders by simply
selecting the Unauthorised option in the 'Find A Purchase' Order screen.
PurchAce is so flexible it can even show you all purchase orders
created between 07/02/08 and 17/02/08 authorised by manager 'Fred Bloggs',
containing the words "computer" that are still pending an invoice!

PurchAce - find a purchase order screen
Simply double click a the purchase order you are interested in
to display its details, print it, email it, edit it, authorise it etc.
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Design Your Own Purchase Order style or Make PurchAce Fit Your Existing
Pre-printed Purchase order Stationary.
The latest version of purchase allows you to design your own purchase order
layouts using the integrated Purchase Order Designer.
You can easily more the various text items around on the purchase order layout,
show and hide various items and display your company logo on the print.

PurchAce purchase order layout designer |
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Goods Received, Proof Of Delivery and Invoiced flags
PurchAce allows you to identify when each line of the
purchase order has been received or quickly specify all lines as
received with one click.
PurchAce allows you to record when you proof of delivery documentation
has been received for the purchase orders . You can also
tell PurchAce when an invoice has been received for the order. |
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Keep On Top Of Your Orders
PurchAce has a feature that will allow you to print all purchase orders that
have received an invoice but have not yet been printed. This feature is useful
for a user whos responsibility it is to check orders against invoices. |
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Auto Internet Update
PurchAce now allows you to automatically update to the latest version by
simply selecting 'Check For PurchAce Update' from the 'Help' menu within
PurchAce. If a new update is available, simply click 'Update Now'. This ensures
that you are always using the most recent PurchAce, benefiting from any new
features in the latest release. |
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"Thanks again for your help on this. Your
product really is first class, exactly what we need. We have a sister
company that we are encouraging to buy from you.... feel free to quote me,
your service is excellent".
Kevin Rowe, The Bath Priory Hotel...
2 licenses using PurchAce over Peer to Peer network
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I'm sure this has got you interested, so why not download the 30 day
trial and see what PurchAce can do for your company.
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Click here to download a 30 day trial of PurchAce
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You can view / download the
latest user manual here
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